Emails in the workplace :: Workplace Essays

Electronic mail use is chop-chop becoming more commonplace in the business world than a telephone call. The speed, cost, and flexibility of electronic mail have made electronic mail the definitive choice for todays business colloquys. McCune (1997) stated, netmail, otherwise known as electronic mail, is the latest corporate communications joyride (p. 14). Employees today are turning more to netmail than to their telephones and fax machines for communication. This rude(a) high-tech form of communication brings a new set of guidelines and authorisation problems for employees and employers e-mail etiquette, e-mail overload, and e-mail harassment. To prevent potential problems, e-mails in the oeuvre should adhere to business guidelines.One business guideline employees should adhere to limits the design of non-work related e-mail sent and received while at work. Today, some employees receive an overwhelming number of e-mails which can cause e-mail overload. Ingham (2003) expl ained that E-mail overload occurs when the number of e-mails being sent and received becomes too uncorrectable to manage, overwhelming the user (p.166). Due to the speed and low overhead of e-mail communications, e-mailing has become the preferred method of communication for most businesses. Most work-related e-mails are short business-related notes, memos, and reminders to and from coworkers which are easily managed. However, when employees start e-mailing coworkers ad hominem notes they can appropriate from their coworkers work at hand. Personal employee e-mails are time-consuming to respond to and read. many another(prenominal) employees in like manner share humorous and chain e-mails with coworkers. Humorous and chain e-mails scarce add to the number of e-mails in an employees inbox. Beyond business-related e-mails, employees receive e-mails from friends and family. These personal matters also distract an employee from work related matters. Employees who use their work e-m ail addresses for personal matters also often receive unsolicited spam mail. To stave off e-mail overload, employees should strive to minimize the number of personal e-mails they compose and accept at their work address. By limiting themselves to work related matters employees can avoid e-mail overload and be more productive with their work time.another(prenominal) business guideline for employees is to follow appropriate etiquette rules in business e-mail communications. Understanding the rules of business e-mail etiquette is rapidly becoming an unstated infallible skill for employees. E-mail is the latest trend in corporate communication tools (McCune, 1997). Employees who use e-mail for communication must understand that they are representing the party for which they work. Every e-mail communication sent by an employee reflects back on the company.